Virginia Health Care Provider Resources
We know that you are busy, and having access to the latest Virginia health care tools and information is critical in today’s fast paced healthcare environment. So Virginia Premier decided to create an area dedicated to providing quick and easy access to the latest Virginia Premier provider communications and tools.
The Provider Manual is one of the many tools that Virginia Premier has available to make doing business with us easier. The Provider Manuals contain Virginia Premier’s policies and processes on topics such as Member Benefits and Covered Services, Claims and Electronic Payments, Medical Management, Pharmacy Guidelines and much more.
Looking for answers to your questions? Virginia Premier has created a FAQ page with some of the most commonly asked questions from our providers.
Q: Does Virginia Premier require referrals to specialists?
Referrals are not required when sending a member to a participating specialist. However, authorization is required if a member is sent to a non-participating provider. Please contact Virginia Premier’s Medical Management Department at 800-727-7536 to obtain a referral for non-participating providers.
Q: Do Virginia Premier members need referrals for routine vision services?
No. Members may see a VSP contracted provider without a referral for routine vision services. For a list of participating providers go to www.vsp.com or by calling 800-852-7600.
Q: Will Virginia Premier accept a DME request written on a prescription pad?
No. Pursuant to Centers for Medicare & Medicaid Services (CMS) all DME requests for supplies and equipment must be submitted on a certificate of medical necessity form (CMN) form for documentation purposes.
Q. Do Virginia Premier members have copays?
Medallion II and FAMIS MOMS do not have copays, only FAMIS enrollees have copays for services. Please refer to the member’s ID card for copay amounts or call Virginia Premier’s Member Services department at 800-727-7536. Our policy for Appeals and Grievances for Virginia Premier members can be found here: Appeals and Grievances.
Q. How are PCP’s selected for members?
Virginia Premier members are given the opportunity to select a participating PCP at the time of enrollment. If the member does not select a PCP prior to enrollment, then Virginia Premier will assign a PCP to the member. The member will receive a new member packet and ID card prior to their enrollment start date.
Q: Can we perform labs in our office? If not, which reference lab do Virginia Premier members need to use?
You may perform CLIA waived labs for Virginia Premier members in the office. All other lab tests must be sent to one of Virginia Premier’s contracted labs such as LabCorp or Solstas Labs (CCL). All providers who perform CLIA waived labs must submit their CLIA certificate number in box 19 of the CMS1500 claim form in order to receive payment.
Q: I am not sure who my Virginia Premier Provider Service Representative is, how can I find out who s/he is?
You may contact Provider Services at 800-727-7536, option 6 to obtain the name and number of your local Provider Services Representative.
Q: If a member has another PCP’s name on their member ID card, can we still see that member?
Yes. If you are a participating provider with Virginia Premier, you may see that member. Virginia Premier strongly encourages PCP offices to have the member either call and change their PCP during the office visit or to have the member complete a PCP Change Request Form. Forms Library (Medical Management)
Q: Is transportation available to all Virginia Premier enrolled members?
No. Routine transportation is not a covered benefit for FAMIS members. All transportation requests must be received 72 hours prior to the member’s appointment.
Q. What is the time limit for appealing the outcome of a claim?
Appeals for denied claims must be submitted to VPHP within 60 days from the date on the Virginia Premier remit. Should a claims processing error be attributable to Virginia Premier, providers have up to 365 days after receipt of payment to appeal.
Q. Can I submit a reproduced paper claim?
Unfortunately due to our OCR system that scans all paper claims into our claim adjudication system, providers are required to submit new claim forms with red and black ink. We will return any copied claim forms that we receive to the provider with an explanation.
Q: What is considered a “clean claim”?
A “clean claim” is defined as a claim that has no material defect or impropriety (including any lack of any reasonably required substantiation documentation) which substantially prevents timely payment from being made on the claim or with respect to which Virginia Premier has failed to timely notify the person submitting the claim of any such defect or impropriety.
Q: How long does the provider credentialing process take with Virginia Premier?
The credentialing process for Providers can take up to 180 days as allowed per NCQA guidelines. However, in most cases the process can be completed in as little as 90 days.
Q. Does Virginia Premier participate with CAQH?
Yes we do. Virginia Premier highly encourages all providers to utilize CAQH, www.caqh.org to simplify the credentialing and re-credentialing process.
Q: I am interested in joining the Virginia Premier network as a provider, what do I need to do?
Providers can apply to be a part of network by doing one of the following:
- Complete the Recruitment Request Form online or download the form, fill it in and fax it to us
- Call Provider Services at 800-727-7536, option 6
All requests for participation are reviewed by the Network Development Committee and considered based on the needs of the service area.
Q: Is a provider required to notify Virginia Premier when closing or leaving a practice?
Yes. The Group or Provider is contractually required to give Virginia Premier ninety (90) days advance written notice with a termination date and reason for the provider’s departure. The notice should be sent to:
Virginia Premier Health Plan, Inc.
Attn: Network Development / Contracting Specialist
PO Box 5307, Richmond, VA 23220
Or fax to 804-819-5366
Providers are required to provide thirty (30) days advance notice in writing to members. Members should be advised on how to access their medical records upon closure of the office.
Q: How can I obtain a copy of the provider access standards for participating providers?
The access standards are located in the Virginia Premier Provider Manuals. They are also posted annually in the Provider newsletter as well.
Q: How can I obtain a Provider Manual?
The Virginia Premier and CompleteCare Provider Manuals can be downloaded online from the Provider Manuals tab on this page. Hardcopies are available by contacting Network Development, (800) 727-7536 option 6. If there are any relevant changes they are posted on the website, quarterly Provider newsletters and special notices sent to Providers.
Q: Who should I contact if I suspect fraud?
If you suspect fraud being committed by a Member or Provider, please contact our Program Integrity Office at 800-727-7536 ext. 55173. You can remain anonymous and information will be kept confidential.
Below, you can find a comprehensive listing of all provider notifications and changes that have been communicated to our network providers.
- MLTSS Provider Notice
- Provider Notice – DMAS Encounters – Newborns without Medical IDs
- Provider Update – Reference Labs
- TDO provider letter 3-2-2016
- Clear Coverage Update – Clinicals
- Provider Alert – Outpatient Back-Dating
- Provider Update – Change in Service Coverage
- Provider Alert – DaVita Dialysis
- Provider Notice – Modifier
- Provider Update-OB GYN Fee Schedule Notice
- Provider Notice – Navinet Transition *** Updated 9-24-2015
- ICD Letter to Providers
- UPDATED ER NOTICE
- 05/29/2015 EAPG Notification
- 06/01/2012 Pharmacy Notification
- 5/25/2012 NEW PBM Announcement
- 2/27/2012 Fax Number Registration Form
- 2/13/2012 Fax Number Registration Request
Interested in the opportunity to interact with your local Provider Services team and other providers in your area? Then attend one of Virginia Premier’s quarterly Provider Education Meetings that are held throughout our various service areas. These meetings are intended to give providers and their staff the opportunity to exchange ideas and suggestions with Virginia Premier staff while also receiving the latest news and updates.
Contact to Attend:
April Ayala at 800.727-7536 ext. 55003 or email: firstname.lastname@example.org
Nicole Williams at 800.727-7536 ext. 55118 or email: email@example.com
Taylor Fink at 800.727.7536 ext. 55456 or email: firstname.lastname@example.org
Contact to Attend:
Dana Wilson at 800-828-7989, ext 55504 or email: email@example.com
Constance Ferguson, 800.828.7989 ext. 55590 or email: firstname.lastname@example.org
Rashard Grier at 757.461.0064 ext. 55501 or email: Rashard.email@example.com
Roger Young at 540.607.7312 or email: firstname.lastname@example.org